Administration and Human Resources

The Objective of this Section is to provide support, expertise and services on human resources management and administrative matters to the Regional Secretariat. The Section is led by an Assistant Administrative Secretary.

Functions of this Section

This Section has the following functions:-

(i)  Coordinate implementation of Public Service Management Policy and other Acts pertaining to administration and management of Public Service

(ii)  Coordinate provision of Employee relations and welfare including health, safety, sports and cultural

(iii)  Co-ordinate preparation, implementation, monitoring and evaluation of the RS client service charter

(iv)  Provide registry, office and records management services

(v)  Provide Protocol Services in the Region

(vi)  Coordinate security, cleanness and ground maintenance, real estates and transport services

(vii)  Provide general custodian services including maintenance of office equipments and buildings

(viii)  Coordinate implementation of ethics and value promotion activities including corruption prevention education

(ix)  Coordinate implementation of diversity issues including gender, disability, HIV/AIDS in the RS

(x)  Advise on organizational efficiency of the RS

(xi)  Collaborate with PO-PSM - Employment Secretariat on all matters related to recruitment and placement of employees

(xii)  Supervise the process of confirmations, and promotion for the Regional staff

(xiii)  Facilitate human resources training and development (career, professional, skills enhancement) for the Regional

Secretariat

(xiv)  Facilitate orientation/induction programs for new entrants

(xv)  Supervise human resources planning to determine supply and demand needs for professions in the Regional Secretariat

(xvi)  Administer salary and advise on payroll management

(xvii)  Supervise implementation of Open Performance Review and Appraisal System (OPRAS)

(xviii)  Process and update records of leave such as vacation, sick, maternity, study and termination

(xix)  Coordinate provision of employees benefits (pension, allowances, etc) and entitlements

(xx)  Facilitate provision of services related to separation from the service (retirement, resignation, etc)

(xxi)  Serve as a Secretariat support to the appointment “Ad hoc Committees” of the Region

(xxii)  Manage Disciplinary matters

(xxiii)  Coordinate complaints and grievances handling

(xxiv)  Advise RAS on HR related issues

(xxv)  Facilitate provision of information, education and communication services for the Regional Sescretariat